id="en_US_2025_publink100012192"> Qualified hospitalization. The hospitalization must be the result of an injury received while serving in a combat zone or a contingency operation. Qualified hospitalization means: Any hospitalization outside the United States, and Up to 5 years of hospitalization in the United States. See Pub. 3 for more information on qualified hospitalizations. How Do I Prepare My Return? This section explains how to get ready to complete your tax return and when to report your income and expenses. It also explains how to complete certain sections of the form. Electronic returns. For information you may find useful in preparing an electronic return, see File Electronically , earlier. Substitute tax forms. You can’t use your own version of a tax form unless it meets the requirements explained in Pub. 1167. Form W-2. If you were an employee, you should receive Form W-2 from your employer. You will need the information from this form to prepare your return. See Form W-2 under Credit for Withholding and Estimated Tax for 2025 in chapter 4. Your employer is required to provide or send Form W-2 to you no later than February 2, 2026. If it is mailed, you should allow adequate time to receive it before contacting your employer. If you still don’t get the form by early February, the IRS can help you by requesting the form from your employer. When you request IRS help, be prepared to provide the following information. Your name, address (including ZIP code), and phone number. Your SSN. Your dates of employment. Your employer’s name, address (including ZIP code), and phone number. Form 1099. If you received certain types of income, you may receive a Form 1099. For example, if you received taxable interest of $10 or more, the payer is required to provide or send Form 1099 to you no later than February 2, 2026 (or by February 17, 2026, if furnished by a broker). If it is mailed, you should allow adequate time to receive it before contacting the payer. If you still don’t get the form by February 17 (or by March 2, 2026, if furnished by a broker), call the IRS for help. When Do I Report My Income and Expenses? You must figure your taxable income on the basis of a tax year. A “tax year” is an annual accounting period used for keeping records and reporting income and expenses. You must account for your income and expenses in a way that clearly shows your taxable income. The way you do this is called an accounting method. This section explains which accounting periods and methods you can use. Accounting Periods Most individual tax returns cover a calendar year—the 12 months from January 1 through December 31. If you don’t use a calendar year, your accounting period is a fiscal year. A regular fiscal year is a 12-month period that ends on the last day of any month except December. A 52-53-week fiscal year varies from 52 to 53 weeks and always ends on the same day of the week. You choose your accounting period (tax year) when you file your first income tax return. It can’t be longer than 12 months. More information. For more information on accounting periods, including how to change your accounting period, see Pub. 538. Accounting Methods Your accounting method is the way you account for your income and expenses. Most taxpayers use either the cash method or an accrual method. You choose a method when you file your first income tax return. If you want to change your accounting method after that, you must generally get IRS approval. Use Form 3115 to request an accounting method change. Cash method. If you use this method, report all items of income in the year in which you actually or constructively receive them. Generally, you deduct all expenses in the year you actually pay them. This is the method most individual taxpayers use. Constructive receipt. Generally, you constructively receive income when it is credited to your account or set apart in any way that makes it available to you. You don’t need to have physical possession of it. For example, interest credited to your bank account on December 31, 2025, is taxable income to you in 2025 if you could have withdrawn it in 2025 (even if the amount isn’t entered in your records or withdrawn until 2026). Garnished wages. If your employer uses your wages to pay your debts, or if your wages are attached or garnished, the full amount is constructively received by you. You must include these wages in income for the year you would have received them. Debts paid for you. If another person cancels or pays your debts (but not as a gift or loan), you have constructively received the amount and must generally include it in your gross income for the year. See Canceled Debts in chapter 8 for more information. Payment to third party. If a third party is paid income from property you own, you have constructively received the income. It is the same as if you had actually received the income and paid it to the third party. Payment to an agent. Income an agent receives for you is income you constructively received in the year the agent receives it. If you indicate in a contract that your income is to be paid to another person, you must include the amount in your gross income when the other person receives it. Check received or available. A valid check that was made available to you before the end of the tax year is constructively received by you in that year. A check that was “made available to you” includes a check you have already received, but not cashed or deposited. It also includes, for example, your last paycheck of the year that your employer made available for you to pick up at the office before the end of the year. It is constructively received by you in that year whether or not you pick it up before the end of the year or wait to receive it by mail after the end of the year. No constructive receipt. There may be facts to show that you didn’t constructively receive income. Example. Lennon, a teacher, agreed to the school board’s condition that, in Lennon’s absence, Lennon would receive only the difference between Lennon’s regular salary and the salary of a substitute teacher hired by the school board. Therefore, Lennon didn’t constructively receive the amount by which Lennon’s salary was reduced to pay the substitute teacher. Accrual method. If you use an accrual method, you generally report income when you earn it, rather than when you receive it. You generally deduct your expenses when you incur them, rather than when you pay them. Income paid in advance. An advance payment of income is generally included in gross income in the year you receive it. Your method of accounting doesn’t matter as long as the income is available to you. An advance payment may include rent or interest you receive in advance and pay for services you will perform later. A limited deferral until the next tax year may be allowed for certain advance payments. See Pub. 538 for specific information. Additional information. For more information on accounting methods, including how to change your accounting method, see Pub. 538. Social Security Number (SSN) You must enter your SSN on your return. If you are married, enter the SSNs for both you and your spouse, whether you file jointly or separately. If you are filing a joint return, include the SSNs in the same order as the names. Use this same order in submitting other forms and documents to the IRS. . If you, or your spouse if filing jointly, don’t have an SSN (or ITIN) issued either on or on or before the due date of your 2025 return (including extensions), you can’t claim certain tax benefits on your original or an amended 2025 return. . Once you are issued an SSN, use it to file your tax return. Use your SSN to file your tax return even if your SSN does not authorize employment or if you have been issued an SSN that authorizes employment and you lose your employment authorization. An ITIN will not be issued to you once you have been issued an SSN. If you received your SSN after previously using an ITIN, stop using your ITIN. Use your SSN instead. Check that both the name and SSN on your Form 1040 or 1040-SR, W-2, and 1099 agree with your social security card. If they don’t, certain deductions and credits on your Form 1040 or 1040-SR may be reduced or disallowed and you may not receive credit for your social security earnings. If your Form W-2 shows an incorrect SSN or name, notify your employer or the form-issuing agent as soon as possible to make sure your earnings are credited to your social security record. If the name or SSN on your social security card is incorrect, call the Social Security Administration (SSA) at 800-772-1213. Name change. If you changed your name because of marriage, divorce, etc., be sure to report the change to your local SSA office before filing your return. This prevents delays in processing your return and issuing refunds. It also safeguards your future social security benefits. Dependent’s SSN. You must provide the SSN of each dependent you claim, regardless of the dependent’s age. This requirement applies to all dependents (not just your children) claimed on your tax return. . Your child must have an SSN valid for employment issued before the due date of your 2025 return (including extensions) to be considered a qualifying child for certain tax benefits on your original or amended 2025 return. See chapter 14 . . Exception. If your child was born and died in 2025 and didn’t have an SSN, enter “DIED” on row (3) of the Dependents section of Form 1040 or 1040-SR and include a copy of the child’s birth certificate, death certificate, or hospital records. The document must show that the child was born alive. No SSN. File Form SS-5, Application for a Social Security Card, with your local SSA office to get an SSN for yourself or your dependent. It usually takes about 2 weeks to get an SSN. If you or your dependent isn’t eligible for an SSN, see Individual taxpayer identification number (ITIN) , later. If you are a U.S. cit
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